Re-running Payroll

About Re-running payroll

Sometimes Payroll Administrators need to re-run payroll — and so reconciliation data needs to be updated.

Assumptions and prerequisites

Payrolls often have to re-run a payroll and resubmit RTI to HMRC. We assume that the individual deductions made from the Payroll Provider against Employees will not change during a Payroll re-run.

This process will only affect Ontime where any of the Employee deduction amounts change. (e.g., if the net pay for an Employee reduces and affects their deduction).

In this case Ontime will manage the discrepancy between the deduction amount that was requested and the actual deduction amount that was received.

Flow

Steps

Payroll Re-Run

Requirements
The Employer initiates a rerun of Payroll correcting any errors and adjusting any affected deductions and then resubmits RTI.

Confirmation of Deductions Report

Requirements
Following RTI the Payroll Provider will call Ontime's API and confirm the amount deducted for all Employees within the payroll. Where the confirmed deduction is less than the requested deduction a reason code MAY be provided.

API Documentation

Salary Deduction Confirmation Submission

Ontime Updates Records

Ontime records the new changes to actual deduction data in its platform.

Re-running Payroll

About Re-running payroll#

Assumptions and prerequisites#

Flow#

Steps#

Payroll Re-Run#

Confirmation of Deductions Report#

Ontime Updates Records#

About Re-running payroll

Assumptions and prerequisites

Flow

Steps

Payroll Re-Run

Confirmation of Deductions Report

Ontime Updates Records